A Hudson Valley Wedding Venue with Exceptional Hospitality

A wedding at Black Walnut Farm isn’t powered by spectacle or scale.
It’s supported by people who understand how a weekend unfolds — and how to make room for the moments in between.

We’re often described as a Hudson Valley wedding venue with exceptional hospitality, not because we try to impress, but because we’re clear about how support works here. Roles are defined. Responsibilities are shared. Nothing feels rushed. No one is guessing.

If you value experience over performance, you’ll recognize yourself in this approach.

How We Support a Wedding Weekend

At Black Walnut Farm, hospitality is structured — not scripted.

Every wedding weekend is supported by a clearly defined, in-house team. Each role focuses on a specific part of the experience, working together so the weekend feels generous, unhurried, and easy to settle into.

This role-forward structure allows us to be present without hovering, prepared without being rigid, and confident without explaining ourselves.

It’s how we create a wedding weekend that feels alive.

Our Approach to Exceptional Hospitality

Being a Hudson Valley wedding venue with exceptional hospitality means knowing who’s holding what — and then letting the weekend breathe.

We don’t rely on improvisation or last-minute problem solving. We rely on people who know the rhythm of the property, the pace of a wedding day, and the quiet work required to make everything feel seamless.

The roles below stay consistent from weekend to weekend, even as people naturally come and go over time. That consistency is what allows couples — and their guests — to relax.

Hospitality Concierge

This role is dedicated to you.

Your Hospitality Concierge focuses on the personal side of the wedding weekend — preparing the farmhouse, setting the tone for your arrival, and quietly supporting the details that make the experience feel welcoming from the start.

They oversee:

• Farmhouse amenities and arrival details

• Preparation of shared spaces before you arrive

• Your Something Borrowed Collection selections

• Setup and load-in days

• Welcome gatherings, if you’re hosting one

• Personal support throughout the weekend

• A steady, familiar presence on the wedding day itself

This role is not about timelines or vendor logistics.
It’s about continuity, care, and comfort — someone who knows the shape of the weekend and helps it unfold naturally.

Event Coordinator

This role focuses on how the day moves.

Our Event Coordinator oversees venue flow and logistics, ensuring transitions feel smooth and the energy stays where it should.

They’re responsible for:

• Understanding your event timeline as it relates to the venue

• Coordinating vendor arrivals and access

• Managing transitions between ceremony, cocktail hour, and reception

• Addressing issues quietly as they arise

They work alongside your planner, if you have one.
Their role is to keep the structure sound so the experience never feels tight or rushed.

Service Captain

This role holds the room.

The Service Captain provides on-site leadership during your event, keeping the team aligned and responding quickly as the evening unfolds.

They focus on:

• Real-time coordination and pacing

• Supporting venue staff across spaces

• Solving problems before they’re visible

• Maintaining flow without interruption

You may never notice them directly — which usually means everything is going exactly as it should.

Farm Caretaker & Lead Gardener

This role cares for the land itself.

Our Farm Caretaker and Lead Gardener tends to the ceremony sites, gardens, and grounds that shape how the weekend feels long before guests arrive.

Their work follows the seasons, not trends.
It’s what makes the property feel settled, generous, and ready to welcome people in — a place meant to be used, enjoyed, and returned to.

Lead Stylist

This role focuses on how spaces come together.

Our Lead Stylist supports visual flow across the property, helping spaces feel cohesive and playful without tipping into stiffness.

They work with couples who appreciate design, but trust that good ideas don’t need to announce themselves — and that imagination needs room to move.

Prop-Purrr-ty Manager

This role supervises morale.

Keeps a watchful eye on the farmhouse.
Approves props by sitting on them.
Takes breaks in sunbeams.

Every good hospitality team has one.

Why Roles Matter

Exceptional hospitality doesn’t come from doing more.
It comes from knowing what matters.

Clear roles mean:

• fewer questions on the wedding day

• fewer handoffs

• fewer moments of uncertainty

When everyone knows what they’re responsible for, the weekend opens up. Guests linger. Conversations stretch. Plans leave room for spontaneity.

That’s the kind of hospitality we believe in — and why couples seeking a Hudson Valley wedding venue with exceptional hospitality tend to feel at home here.

Meet the People Behind the Roles

Below are a few of the faces you may meet along the way — the ones who help make the weekend feel welcoming, generous, and unmistakably yours.